April 17, 2024 Board of Supervisors Lake Emma Community Development District Dear Board Members: The regular meeting of the Board of Supervisors of the Lake Emma Community Development District will be held Wednesday, April 24, 2024, at 10:00 AM at the Cooper Memorial Library, 2525 Oakley Seaver Drive, Clermont, FL 34711. Following is the advance agenda for the regular meeting: Board of Supervisors Meeting 1. Roll Call 2. Public Comment Period 3. Approval of Minutes of the January 24, 2024, Board of Supervisors Meeting 4. Consideration of Resolution 2024-01 Approving the Fiscal Year 2025 Proposed Budget and Setting a Public Hearing to Adopt 5. Consideration of Resolution 2024-02 Setting a Date, Time and Location for Landowners’ Election and Meeting 6. Consideration of Acquisition of Phase 4 Improvements 7. Discussion of Addendum No. 2 Landscape Maintenance for Phase 4 Ponds 8. Staff Reports a. Attorney b. Engineer c. District Manager’s Report i. Check Run Summary ii. Balance Sheet & Income Statement 9. Other Business 10. Supervisors Requests and Audience Comments 11. Adjournment MINUTES OF MEETING LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Lake Emma Community Development District was held Wednesday, January 24, 2024 at 10:00 a.m. at the Cooper Memorial Library, 2525 Oakley Seaver Drive, Clermont, Florida. Present and constituting a quorum: Adam Morgan Chairman Tony Iorio Vice Chairman Doug Beasley Assistant Secretary Brent Kewley Assistant Secretary Also present were: George Flint District Manager, GMS Tucker Mackie District Counsel, Kutak Rock Khris Brown District Engineer, Dewberry Alan Scheerer Field Manager, GMS FIRST ORDER OF BUSINESS Roll Call Mr. Flint called the meeting to order. Four members of the Board were present constituting a quorum. SECOND ORDER OF BUSINESS Public Comment Period There were no members of the public present to provide comment. THIRD ORDER OF BUSINESS Approval of Minutes of the October 25, 2023 Board of Supervisors Meeting Mr. Flint presented the minutes of the October 25, 2023 Board of Supervisors meeting and asked for comments, corrections, or changes. The Board had no changes to the minutes. On MOTION by Mr. Morgan, seconded by Mr. Beasley, with all in favor, the Minutes of the October 25, 2023 Board of Supervisors Meeting, were approved. FOURTH ORDER OF BUSINESS Consideration of Proposal for Phase 3 Pond Landscape Maintenance Mr. Flint reviewed the proposal for Phase 3 pond landscape maintenance from Cherrylake totaling $10,164 annually. On MOTION by Mr. Morgan, seconded by Mr. Beasley, with all in favor, the Proposal for Phase 3 Pond Landscape Maintenance, was approved. FIFTH ORDER OF BUSINESS Staff Reports A. Attorney Ms. Mackie had nothing to report. B. Engineer Mr. Brown had nothing further to report. C. District Manager’s Report i. Check Run Summary ii. Balance Sheet and Income Statement Mr. Flint presented the check register from October 18, 2023 through January 17, 2024 totaling $631,596.42. Mr. Flint noted that the majority of the amount is transferring the debt service assessment revenue to the Trustee. The Board had no questions on the check register. On MOTION by Mr. Morgan, seconded by Mr. Kewley, with all in favor, the Check Register, was approved. Mr. Flint presented the unaudited financials through December 31st. He asked for any questions, there is no action required. Mr. Morgan asked if the construction funds had been exhausted, and Mr. Flint stated that there was $5,486. Mr. Flint stated that they could look at the last requisition to see if they provided expenses in excess of revenue. iii. Ratification of Series 2023 AA2 Requisition #2 Mr. Flint presented the Series 2023 AA2 Requisition #2 which was for engineering services for $2,240 related to preparation and finalization of the supplemental engineer’s report for completion of Phase 4. On MOTION by Mr. Morgan, seconded by Mr. Kewley, with all in favor, the Series 2023 AA2 Requisition #2, was ratified. SEVENTH ORDER OF BUSINESS Other Business There being no comments, the next item followed. EIGHTH ORDER OF BUSINESS Supervisor’s Business There being no comments, the next item followed. NINTH ORDER OF BUSINESS Adjournment The meeting was adjourned. On MOTION by Mr. Morgan, seconded by Mr. Kewley, with all in favor, the meeting was adjourned. Secretary/Assistant Secretary Chairman/Vice Chairman RESOLUTION 2024-01 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT APPROVING PROPOSED BUDGET(S) FOR FISCAL YEAR 2024/2025 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW; ADDRESSING TRANSMITTAL, POSTING AND PUBLICATION REQUIREMENTS; ADDRESSING SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the District Manager has heretofore prepared and submitted to the Board of Supervisors (“Board”) of the Lake Emma Community Development District (“District”) prior to June 15, 2024, proposed budget(s) (“Proposed Budget”) for the fiscal year beginning October 1, 2024, and ending September 30, 2025 (“Fiscal Year 2024/2025”); and WHEREAS, the Board has considered the Proposed Budget and desires to set the required public hearing thereon. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT: 1. PROPOSED BUDGET APPROVED. The Proposed Budget prepared by the District Manager for Fiscal Year 2024/2025 attached hereto as Exhibit A is hereby approved as the basis for conducting a public hearing to adopt said Proposed Budget. 2. SETTING A PUBLIC HEARING. A public hearing on said approved Proposed Budget is hereby declared and set for the following date, hour and location: DATE: July 24, 2024 HOUR: 10:00 AM LOCATION: Cooper Memorial Public Library 2525 Oakley Seaver Drive Clermont, FL 34711 3. TRANSMITTAL OF PROPOSED BUDGET TO LOCAL GENERAL PURPOSE GOVERNMENT(S). The District Manager is hereby directed to submit a copy of the Proposed Budget to the local general-purpose governments at least 60 days prior to the hearing set above. 4. POSTING OF PROPOSED BUDGET. In accordance with Section 189.016, Florida Statutes, the District’s Secretary is further directed to post the approved Proposed Budget on the District’s website at least two days before the budget hearing date as set forth in Section 2 and shall remain on the website for at least 45 days. 5. PUBLICATION OF NOTICE. Notice of this public hearing shall be published in the manner prescribed in Florida law. 6. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. 7. EFFECTIVE DATE. This Resolution shall take effect immediately upon adoption. PASSED AND ADOPTED THIS 24th DAY OF APRIL, 2024. ATTEST: LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT _____________________________ Secretary / Assistant Secretary Chair/Vice Chair, Board of Supervisors Exhibit A: Proposed Budget RESOLUTION 2024-02 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT DESIGNATING A DATE, TIME AND LOCATION FOR A LANDOWNERS’ MEETING AND ELECTION; PROVIDING FOR PUBLICATION; ESTABLISHING FORMS FOR THE LANDOWNER ELECTION; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, Lake Emma Community Development District (“District”) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated within the City of Groveland, Lake County, Florida; and WHEREAS, pursuant to Section 190.006(1), Florida Statutes, the District’s Board of Supervisors (“Board”) “shall exercise the powers granted to the district pursuant to [Chapter 190, Florida Statutes],” and the Board shall consist of five members; and WHEREAS, the District is statutorily required to hold a meeting of the landowners of the District for the purpose of electing Board Supervisors for the District on a date in November established by the Board, which shall be noticed pursuant to Section 190.006(2), Florida Statutes. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT: 1. EXISTING BOARD SUPERVISORS; SEATS SUBJECT TO ELECTIONS. The Board is currently made up of the following individuals: Seat Number Supervisor Term Expiration Date 1 Anthony Iorio 11/2024 2 Doug Beasley 11/2024 3 Jason Lonas 11/2026 4 Adam Morgan 11/2026 5 Brent Kewley 11/2024 This year, Seat 1, currently held by Anthony Iorio, Seat 2, currently held by Doug Beasley, and Seat 5, currently held by Brent Kewley are subject to a landowner election. The term of office for the successful landowner candidate shall commence upon election and shall be for a four year period. 2. LANDOWNER’S ELECTION. In accordance with Section 190.006(2), Florida Statutes, the meeting of the landowners to elect Board Supervisor(s) of the District shall be held on the 27th day of November 2024, at 10:00 a.m., and located at 2525 Oakley Seaver Drive, Clermont, FL 34711. 3. PUBLICATION. The District’s Secretary is hereby directed to publish notice of the landowners’ meeting and election in accordance with the requirements of Section 190.006(2), Florida Statutes. 4. FORMS. Pursuant to Section 190.006(2)(b), Florida Statutes, the landowners’ meeting and election have been announced by the Board at its April 24, 2024 meeting. A sample notice of landowners’ meeting and election, proxy, ballot form and instructions were presented at such meeting and are attached hereto as Exhibit A. Such documents are available for review and copying during normal business hours at the office of the District Manager, Governmental Management Services – Central Florida LLC, located at 219 East Livingston Street, Orlando, Florida 32801. 5. SEVERABILITY. The invalidity or unenforceability of any one or more provisions of this Resolution shall not affect the validity or enforceability of the remaining portions of this Resolution, or any part thereof. 6. EFFECTIVE DATE. This Resolution shall become effective upon its passage. PASSED AND ADOPTED THIS 24th DAY OF APRIL 2024. LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT ATTEST: CHAIRPERSON / VICE CHAIRPERSON SECRETARY / ASST. SECRETARY EXHIBIT A NOTICE OF LANDOWNERS’ MEETING AND ELECTION AND MEETING OF THE BOARD OF SUPERVISORS OF THE LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT Notice is hereby given to the public and all landowners within Lake Emma Community Development District (“District”) the location of which is generally described as comprising a parcel or parcels of land containing approximately 412.971 acres, more or less, generally located at the intersection of Lake Emma Road and State Road 19 in the City of Groveland, within Lake County, Florida, advising that a meeting of landowners will be held for the purpose of electing one (1) person to the District’s Board of Supervisors (“Board”, and individually, “Supervisor”). Immediately following the landowners’ meeting there will be convened a meeting of the Board for the purpose of considering certain matters of the Board to include election of certain District officers, and other such business which may properly come before the Board. DATE: HOUR: LOCATION: Each landowner may vote in person or by written proxy. Proxy forms may be obtained upon request at the office of the District Manager, Governmental Management Services – Central Florida LLC, 219 East Livingston Street, Orlando, Florida 32801 Ph: (407) 841-5524 (“District Manager’s Office”). At said meeting each landowner or his or her proxy shall be entitled to nominate persons for the position of Supervisor and cast one vote per acre of land, or fractional portion thereof, owned by him or her and located within the District for each person to be elected to the position of Supervisor. A fraction of an acre shall be treated as one acre, entitling the landowner to one vote with respect thereto. Platted lots shall be counted individually and rounded up to the nearest whole acre. The acreage of platted lots shall not be aggregated for determining the number of voting units held by a landowner or a landowner’s proxy. At the landowners’ meeting the landowners shall select a person to serve as the meeting chair and who shall conduct the meeting. The landowners’ meeting and the Board meeting are open to the public and will be conducted in accordance with the provisions of Florida law. One or both of the meetings may be continued to a date, time, and place to be specified on the record at such meeting. A copy of the agenda for these meetings may be obtained from the District Manager’s Office. There may be an occasion where one or more supervisors will participate by telephone. Any person requiring special accommodations to participate in these meetings is asked to contact the District Manager’s Office, at least 48 hours before the hearing. If you are hearing or speech impaired, please contact the Florida Relay Service by dialing 7-1-1, or 1-800-955-8771 (TTY) / 1-800-955-8770 (Voice), for aid in contacting the District Manager’s Office. A person who decides to appeal any decision made by the Board with respect to any matter considered at the meeting is advised that such person will need a record of the proceedings and that accordingly, the person may need to ensure that a verbatim record of the proceedings is made, including the testimony and evidence upon which the appeal is to be based. District Manager Run Date(s): __________ & _____________ INSTRUCTIONS RELATING TO LANDOWNERS’ MEETING OF LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT FOR THE ELECTION OF SUPERVISORS DATE OF LANDOWNERS’ MEETING TIME: LOCATION: Pursuant to Chapter 190, Florida Statutes, and after a Community Development District (“District”) has been established and the landowners have held their initial election, there shall be a subsequent landowners’ meeting for the purpose of electing members of the Board of Supervisors (“Board”) every two years until the District qualifies to have its board members elected by the qualified electors of the District. The following instructions on how all landowners may participate in the election are intended to comply with Section 190.006(2)(b), Florida Statutes. A landowner may vote in person at the landowners’ meeting, or the landowner may nominate a proxy holder to vote at the meeting in place of the landowner. Whether in person or by proxy, each landowner shall be entitled to cast one vote per acre of land owned by him or her and located within the District, for each position on the Board that is open for election for the upcoming term. A fraction of an acre shall be treated as one (1) acre, entitling the landowner to one vote with respect thereto. For purposes of determining voting interests, platted lots shall be counted individually and rounded up to the nearest whole acre. Moreover, please note that a particular parcel of real property is entitled to only one vote for each eligible acre of land or fraction thereof; therefore, two or more people who own real property in common, that is one acre or less, are together entitled to only one vote for that real property. At the landowners’ meeting, the first step is to elect a chair for the meeting, who may be any person present at the meeting. The landowners shall also elect a secretary for the meeting who may be any person present at the meeting. The secretary shall be responsible for the minutes of the meeting. The chair shall conduct the nominations and the voting. If the chair is a landowner or proxy holder of a landowner, he or she may nominate candidates and make second motions. Candidates must be nominated and then shall be elected by a vote of the landowners. Nominees may be elected only to a position on the Board that is open for election for the upcoming term. This year, one (1) seat on the Board will be up for election in a landowner seat for a four year period. The term of office for the successful landowner candidate shall commence upon election. A proxy is available upon request. To be valid, each proxy must be signed by one of the legal owners of the property for which the vote is cast and must contain the typed or printed name of the individual who signed the proxy; the street address, legal description of the property or tax parcel identification number; and the number of authorized votes. If the proxy authorizes more than one vote, each property must be listed and the number of acres of each property must be included. The signature on a proxy does not need to be notarized. LANDOWNER PROXY LAKE EMMA COMMUNITY DEVELOPMENT DISTRICT LAKE COUNTY, FLORIDA LANDOWNERS’ MEETING KNOW ALL MEN BY THESE PRESENTS, that the undersigned, the fee simple owner of the lands described herein, hereby constitutes and appoints ____________________________________ (“Proxy Holder”) for and on behalf of the undersigned, to vote as proxy at the meeting of the landowners of the Lake Emma Community Development District to be held at [Location], [Address], on [Election Date], at [Time], and at any adjournments thereof, according to the number of acres of unplatted land and/or platted lots owned by the undersigned landowner that the undersigned would be entitled to vote if then personally present, upon any question, proposition, or resolution or any other matter or thing that may be considered at said meeting including, but not limited to, the election of members of the Board of Supervisors. Said Proxy Holder may vote in accordance with his or her discretion on all matters not known or determined at the time of solicitation of this proxy, which may legally be considered at said meeting. Any proxy heretofore given by the undersigned for said meeting is hereby revoked. This proxy is to continue in full force and effect from the date hereof until the conclusion of the landowners’ meeting and any adjournment or adjournments thereof, but may be revoked at any time by written notice of such revocation presented at the landowners’ meeting prior to the Proxy Holder’s exercising the voting rights conferred herein. Printed Name of Legal Owner Signature of Legal Owner Date Parcel Description Acreage Authorized Votes _______________________________________ _______ _______ _______________________________________ _______ _______ _______________________________________ _______ _______ Total Number of Authorized Votes: _______ NOTES: Pursuant to Section 190.006(2)(b), Florida Statutes, a fraction of an acre is treated as one (1) acre entitling the landowner to one vote with respect thereto. For purposes of determining voting interests, platted lots shall be counted individually and rounded up to the nearest whole acre. Moreover, two (2) or more persons who own real property in common that is one acre or less are together entitled to only one vote for tha